Privacy Policy
www.kootek.co.uk
Last updated: 17 August 2026
This privacy policy explains how Kootek ("we", "us", "our") collects, uses, and protects personal data when you visit or interact with www.kootek.co.uk (the "website"), in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who we are
Our website address is: https://kootek.co.uk.
For the purposes of UK GDPR, Kootek is the data controller responsible for your personal data collected through this website.
2. Data controller and contact details
If you have any questions about this privacy policy, or wish to exercise any of your data protection rights, please contact us using the details published on our website at https://kootek.co.uk. Please include enough information for us to identify you and your request (for example, the email address or username associated with any comment or account).
3. The legal basis for processing your data
Under UK GDPR, we must have a lawful basis for processing your personal data. Depending on the activity, we rely on one or more of the following:
● Consent — for example, when you opt in to save your details in a comment cookie.
● Legitimate interests — for example, using your IP address and browser data to detect and prevent spam, or to keep the site secure.
● Contractual necessity — for example, where you register for an account and we need to process your data to provide that account.
● Legal obligation — where we are required to retain or disclose data to comply with the law.
Where we rely on consent, you may withdraw it at any time by contacting us or by clearing the relevant cookies in your browser.
4. Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor's IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
5. Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
6. Cookies
If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select "Remember Me", your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
You can control and delete cookies at any time through your browser settings. Blocking some types of cookies may impact your experience of the website.
7. Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
8. Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
We may also share data with trusted third-party service providers who process it on our behalf (for example, automated spam-detection services, hosting providers, or IT support), under contractual terms that require them to protect your data and only use it for the purposes we specify.
We do not sell your personal data to third parties.
9. International data transfers
Where any of the third-party services referenced in this policy (such as Gravatar/Automattic) store or process data outside the UK or European Economic Area, they are required to provide appropriate safeguards, such as the UK International Data Transfer Agreement, an EU Standard Contractual Clauses addendum, or an equivalent adequacy mechanism recognised under UK GDPR.
10. How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
We retain personal data only for as long as necessary for the purposes set out in this policy, or as required by law.
11. Your data protection rights
Under UK GDPR, if you have an account on this site, or have left comments, you have the right to:
● Request access to a copy of the personal data we hold about you.
● Request correction of inaccurate or incomplete personal data.
● Request erasure of your personal data, where there is no legal or administrative reason for us to keep it.
● Request that we restrict the processing of your personal data in certain circumstances.
● Object to our processing of your personal data, including where it is based on legitimate interests.
● Request a copy of your personal data in a portable, machine-readable format.
● Withdraw consent at any time, where processing is based on consent.
To exercise any of these rights, please contact us using the details in Section 2. We will respond within one month, as required by law. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
If you are unhappy with how we have handled your personal data, you also have the right to lodge a complaint with the UK's supervisory authority, the Information Commissioner's Office (ICO), at https://ico.org.uk or by calling 0303 123 1113.
12. Where your data is sent
Visitor comments may be checked through an automated spam detection service.
13. Changes to this policy
We may update this privacy policy from time to time to reflect changes to our practices or for legal reasons. Any changes will be posted on this page with an updated revision date.
